Privacy Policy
Effective Date: 11th February 2025
1. Introduction
Weir Archer Academy (“we,” “our,” “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data submitted through our website.
We process personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
---
2. Information We Collect
We collect and process the following personal data when you interact with our website:
- **Contact Information** – such as name, email address, phone number, and mailing address, when you submit a membership enquiry, sponsorship interest, or donate.
- **Membership & Athlete Information** – including relevant details necessary for registration and participation in academy programs.
- **Donation & Sponsorship Information** – including transaction details (processed via third-party payment providers) and donor preferences.
- **Communication Preferences** – information about your preferences for receiving updates, newsletters, and other communications.
We do not collect or store sensitive financial data such as credit card details—these are handled securely by our payment processing partners.
---
3. How We Use Your Information
We use the personal data collected for the following purposes:
- To process and respond to membership or sponsorship enquiries.
- To manage and communicate with members, sponsors, and donors.
- To send updates, newsletters, and promotional materials related to Weir Archer Academy activities.
- To administer events, training sessions, and other club-related activities.
- To comply with legal and regulatory obligations.
We will only process personal data when we have a lawful basis for doing so, such as legitimate interests, consent, or legal compliance.
---
4. Data Sharing & Third Parties
We do not sell or rent personal data to third parties. However, we may share your data in the following circumstances:
- **Service Providers** – We use trusted third-party providers for services such as email distribution, payment processing, and website hosting.
- **Legal Obligations** – If required by law or regulatory authorities.
- **Membership & Sponsorship Communications** – With your consent, we may acknowledge sponsors publicly or share donor testimonials.
All third-party service providers we work with are required to adhere to strict data protection policies in compliance with applicable regulations.
---
5. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Membership and sponsorship records are kept for the duration of the relationship and may be retained for historical and archival purposes unless deletion is requested.
---
6. Data Security
We implement appropriate technical and organizational measures to protect personal data from unauthorized access, alteration, disclosure, or destruction. While we strive to protect personal data, no system can be 100% secure, and we encourage users to take personal precautions when submitting information online.
---
7. Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:
- The right to access and request a copy of your personal data.
- The right to request correction of inaccurate or incomplete data.
- The right to request deletion of your data (where legally applicable).
- The right to restrict or object to processing in certain circumstances.
- The right to withdraw consent for marketing communications at any time.
To exercise your rights, please contact us at **[Insert Contact Email]**.
---
8. Cookies & Website Tracking
Our website uses essential cookies to improve functionality and user experience. We do not use third-party advertising cookies. Users may adjust their browser settings to manage cookie preferences.
---
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically.
---
10. Contact Us
If you have any questions about this Privacy Policy or how we handle your data, please contact us:
Contact:
hello@weirarcher.academy
Correspondence address:
Heatherside Court, 9 Augustus Gardens, Camberley, Surrey GU15 1HL
Registered office address:
Clarkson Hyde LLP, 3rd Floor Chancery House, St Nicholas Way, Sutton, Surrey SM1 1JB